[Name of Procuring Entity]
[Address of Procuring Entity]
Procurement
Number:
.
To:
.. .
Date:
..
The Procuring Entity named above invites you to submit your quotation for carrying out the works as described herein. Any resulting order shall be subject to the Federal Democratic Republic of Ethiopia General Conditions of Contract for Local Purchase Orders (available on request) except where modified by this Request for Quotations.
Section A: Quotation Requirements
1)
Description of Works and Location
{Brief Description of the Works, including location. Insert if necessary Drawings and/or Specifications as Attachment to the RFQ}
2)
Works are to commence by:
.[days/weeks/months] from the date of order.
3)
Works to be completed by:
[days/weeks/months] from the date of order.
4)
Quotations must be valid for [number
of days] from the date for receipt given below.
5)
Quotations and supporting documents as
specified in Section B must be clearly marked with the Procurement Number
given above and must indicate acceptance of the stated terms and conditions.
6)
Quotations must be received, in sealed
envelopes no later than: [time] on [date].
7)
Quotations must be returned to: [name
of official and address]
8) The attached Activity Schedule at Section C details the works to be performed. You are requested to quote by completing Sections B and C. Quotations shall cover all costs of labour, materials, equipment, overheads, profits and all associated costs for performing the works including all taxes and duties. The whole cost of performing the works shall be included in the items stated and the cost of any incidental expenses shall be deemed to be included in the prices quoted.
9)
Quotations that are responsive, qualified
and technically compliant will be ranked according to price. Award of contract
will be made to the lowest priced quotation by the issue of a Local Purchase
Order.
Signed: Date: .. .. ..
Name
Title/Position:
For and on behalf of the Procuring Entity
Your quotation is to be returned on this Form by
completing and returning Sections B and C including any other information and
certification as stated within this RFQ.
1) Total amount of Quotation: Ethiopian Birr ( )
2) Works will commence within ..days/weeks/months from date of Purchase Order.
3) Works will be completed by days/weeks/months from date of Purchase Order
4) Validity period of this quotation is ..days from the date for receipt of Quotations.
5) We attach the following documents:
(i)
Section C of the Request for Quotations completed and signed;
(ii)
A copy of our certificate of registration from the Ministry of
Infrastructure demonstrating our registered supplier status;
(iii)
A copy of our trading licence;
(iv)
A copy of our tax clearance certificate and VAT registration (or state
if not required by Ethiopian law);
(v) [Insert any other documentation required by the Entity]
6) We confirm that our quotation is subject to the terms and conditions stated in your Request for Quotations referenced above, and that any resulting contract will be subject to the Federal Democratic Republic of Ethiopia General Conditions of Contract for Local Purchase Orders.
7)
We confirm that the prices quoted are
fixed and firm for the duration of the validity period and will not be subject
to revision or variation.
Quotation
Authorisation:
Signed: Date: .. .
Name: Title/Position:
Authorised for and on behalf of (Company name and seal): .
.. ..
Registered Address: .
........
If any additional documentation is attached to your quotation, a signature and authorisation at Section B and Section C is still required as confirmation that the terms and conditions of this RFQ prevail over any attachments. If the Quotation is not authorised in Section B and Section C, the quotation may be rejected.
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Description
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Price in Birr |
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Total
Lump Sum Price |
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The following attachments are appended to clarify the Description of
Activity:
[List each attachment e.g. drawings
and detailed technical specifications]
Authorised
By:
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Signature: |
___________________________ |
Name: |
____________________________ |
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Position: |
___________________________ |
Date: |
____________________________ |
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Authorised for and on behalf of: |
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(DD/MM/YY) |
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Company: |
_________________________________________________________________ |
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