[Name of Procuring Entity]
[Address of Procuring Entity]
Procurement
Number:
.
..
.
Date:
..
The
Procuring Entity named above invites you to submit your quotation for carrying
out the whole of the services as described herein. Any resulting order shall
be subject to the Federal Democratic Republic of Ethiopia General Conditions
of Contract for Local Purchase Orders (available on request) except where
modified by this Request for Quotations.
Section A: Quotation Requirements
1)
Description of Services and Location
[Brief
Description of the Services required, including the location]
2)
Services
are to commence by:
.[days/weeks/months] from the date of
order.
3)
Services
are to be completed by:
.[days/weeks/months] from the date
of order.
4)
Quotations
must be valid for [number of days]
from the date for receipt given below.
5)
Quotations
and supporting documents as specified in Section B must be marked with the
Procurement Number given above and indicate acceptance of the stated terms and
conditions.
6)
Quotations
must be received, in sealed envelopes no later than: [time] on [date].
7)
Quotations
must be returned to: [name of official
and address]
8)
The
attached Schedule of Rates and Prices at Section C together with any Terms of
Reference or other documentation mentioned in Section C and appended, detail
the services to be performed. You are requested to quote by completing
Sections B and C. Quotations shall cover all costs of labour, materials,
equipment, overheads, profits and all associated costs for performing the
services including all taxes and duties. The total cost of performing the
services shall be included in the items stated and the cost of any incidental
services or materials shall be deemed to be included in the prices quoted.
9)
Quotations
that are responsive, qualified and technically compliant will be ranked
according to price. Award of contract will be made to the lowest priced
quotation by the issue of a Local Purchase Order.
Signed:
Name
Title/Position:
For and on behalf of the Purchaser
Your quotation is to be returned on this Form by completing and returning Sections B and C including any other information and certification as stated within this RFQ.
1)
Currency
of Quotation: Ethiopian Birr
2)
Services
will commence within
..days/weeks/months from date of Purchase Order.
3)
Services
to be completed by
days/weeks/months from date of Purchase Order
4)
Validity
period of this quotation is
..days from the date for receipt of
Quotations.
5)
We
enclose the following documents:
(i)
Section C of the Request for Quotations completed and signed;
(ii)
A copy of our certificate of registration from the Public Procurement
Agency demonstrating our registered supplier status;
(iii)
A copy of our trading licence;
(iv)
A copy of our tax clearance certificate and VAT registration (or state
if not required by Ethiopian law);
(v)
[Insert any other documentation
required by the Procuring Entity]
6)
We
confirm that our quotation is subject to the terms and conditions stated in
your Request for Quotations referenced above, and that any resulting contract
will be subject to the Federal Democratic Republic of Ethiopia General
Conditions of Contract for Local Purchase Orders.
7)
We
confirm that the prices quoted are fixed and firm for the duration of the
validity period and will not be subject to revision or variation.
Authorised
By:
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Signature: |
___________________________ |
Name: |
____________________________ |
|
Position: |
___________________________ |
Date: |
____________________________ |
|
Authorised for and on behalf of: |
|
(DD/MM/YY) |
|
|
Company: |
_________________________________________________________________ |
||
Registered Address:
.
........
If
any additional documentation is attached to your quotation, a signature and
authorisation at Section B and Section C is still required as confirmation
that the terms and conditions of this RFQ prevail over any attachments. If the
Quotation is not authorised in Section B and Section C, the quotation may be
rejected.
|
Item No. |
Description
of Services
(Append
detailed specifications, requirements,
explanations and/or Terms of Reference as necessary) |
Unit of Measure |
Quantity |
Unit Price Birr |
Total Price Birr |
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TOTAL |
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The following attachments are appended to clarify the Description of Services:
[List each attachment e.g. detailed schedule of services, or terms of reference]
Authorised
By:
|
Signature: |
___________________________ |
Name: |
____________________________ |
|
Position: |
___________________________ |
Date: |
____________________________ |
|
Authorised for and on behalf of: |
|
(DD/MM/YY) |
|
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Company: |
_________________________________________________________________ |
||