Bid Submission Sheet

Bid Security

Price Schedule

Qualification Form

 

Date: [insert date (as day, month and year) of bid submission]

Procurement Reference No: [insert Procurement Reference number]

To: [insert complete name of Procuring Entity]

We, the undersigned, declare that:

1. We have examined and have no reservations to the Bidding Document, including Addenda No.: [insert the number and issuing date of each Addenda];
2. We offer to provide the services in conformity with the Bidding Document for the [insert a brief description of the Services];
3. The total price of our Bid is: Ethiopian Birr [insert the total bid price in words and figures]; This amount is exclusive of local taxes which we have estimated at [insert amount in words and figures];
4. Our bid shall be valid for a period of [specify the number of calendar days] days from the date fixed for the bid submission deadline in accordance with the Bidding Document, and it shall remain binding upon us and may be accepted at any time before the expiration of that period;
5. If our bid is accepted, we commit to obtain a Contract Security in accordance with the Bidding Document where required in the amount of Ethiopian Birr [insert amount in words and figures of the contract security] for the due performance of the Contract;
6. We, including any associates, Joint Venture partners or subcontractors for any part of the contract, have nationals from the following eligible countries; [Insert details]
7. We are not participating, as Bidders, in more than one bid in this bidding process;
8. We, including any subcontractors, do not have any conflict of interest as detailed in ITB Clause 4.6;
9. Our firm, its affiliates or subsidiaries—including any subcontractors or suppliers for any part of the contract—has not been debarred from participation in public procurement by the Government of the Federal Democratic Republic of Ethiopia, in accordance with ITB Sub-Clause 3.1(c);
10. We have read and understood the provisions on fraud and corruption in ITB Clause 3 and we undertake to abide by the Code of Ethical Conduct for Bidders during the procurement process and the execution of any resulting contract;
11. We, including any subcontractors for any part of the contract or contracts resulting from this procurement process, are eligible to participate in public procurement in accordance with ITB Clause 4.1;
12. Our Bid is binding upon us, subject to modifications agreed during any contract negotiations;
13. We understand that this Bid, together with your written acceptance thereof included in your Letter of Acceptance, shall constitute a binding contract between us, until a formal contract is prepared and executed;
14. We understand that you are not bound to accept the lowest evaluated bid or any other bid that you may receive;

Name: [insert complete name of person signing the Bid]

In the capacity of [insert legal capacity of person signing the bid]

Signed: [signature of person whose name and capacity are shown above]

Duly authorised to sign the bid for and on behalf of: [insert complete name of Bidder]

Dated on ____________ day of __________________, _______ [insert date of signing]

Date: [insert date (as day, month and year) of bid submission]

Procurement Reference No.: [insert Procurement Reference Number]

To: [insert complete name of Procuring Entity]

Whereas [insert complete name of Bidder] (hereinafter "the Bidder") has submitted its bid dated [insert date (as day, month and year] for Procurement Reference number [insert Procurement Reference number] for the provision of [insert brief description of the Services], hereinafter called "the Bid."

KNOW ALL PEOPLE by these presents that WE [insert complete name of institution issuing the Bid Security], of [insert city of domicile and country of nationality] having our registered office at [insert full address of the issuing institution] (hereinafter "the Guarantor"), are bound unto [insert complete name of the Procuring Entity] (hereinafter "the Procuring Entity") in the sum of [specify in words the amount and currency of the bid security] [specify the amount and currency in figures], for which payment well and truly to be made to the aforementioned Procuring Entity, the Guarantor binds itself, its successors or assignees by these presents. Sealed with the Common Seal of this Guarantor this [insert day in numbers] day of [insert month], [insert year].

THE CONDITIONS of this obligation are the following:

1. If the Bidder withdraws its bid during the period of bid validity specified by the Bidder in the Bid Submission Sheet, except as provided in ITB Sub-Clause 18.2; or

2. If the Bidder, having been notified of the acceptance of its bid by the Procuring Entity, during the period of bid validity, fails or refuses to:

1. Sign the Contract in accordance with ITB Clause 37; or

2. Furnish the Performance Security, in accordance with the ITB Clause 38; or
3. accept the correction of its bid by the Procuring Entity, pursuant to ITB Clause 29;

we undertake to pay the Procuring Entity up to the above amount upon receipt of its first written demand, without the Procuring Entity having to substantiate its demand, provided that in its demand the Procuring Entity states that the amount claimed by it is due to it, owing to the occurrence of one or more of the above conditions, specifying the occurred conditions.

This security shall remain in force up to and including twenty-eight days after the period of bid validity, and any demand in respect thereof should be received by the Guarantor no later than the above date.

This guarantee is subject to the Uniform Rules for Demand Guarantees, ICC Publication No. 458,

Signed: [insert signature of person whose name and capacity are shown below]

Name: [insert complete name of person signing the Bid]

In the capacity of [insert legal capacity of person signing the bid]

Duly authorised to sign the bid for and on behalf of: [insert complete name of Bidder]

Signed: [signature of person whose name and capacity are shown below]

Name: [insert complete name of person signing the bid]

In the capacity of [insert legal capacity of person signing the bid]

Duly authorised to sign the bid for and on behalf of: .[insert complete name of Bidder]

Dated on ____________ day of __________________, _______ [insert date of signing]

1. The work performed providing Services of a similar nature and value over recent years is: [List also details of Services under way or committed, including expected completion date.]

2. The major items of equipment proposed for carrying out the Services are:

3. The qualifications and experience of key personnel proposed for administration and execution of the Contract are: [Attach biographical data.]

4. Banks that may provide references if contacted by the Procuring Entity are: [State name, address and telephone, telex and facsimile numbers]

 

5. Additional qualification information is attached, as required.

We, the undersigned, declare that

(a) The information contained in and attached to this form is true and accurate as of the date of bid submission:

or [delete statement which does not apply]

(b) The originally submitted pre-qualification information remains essentially correct as of the date of bid submission.

 

Signed: [signature of person whose name and capacity are shown below]

Name: [insert complete name of person signing the Qualification Form]

In the capacity of [insert legal capacity of person signing the Qualification Form]

Duly authorised to sign the Qualification Form for and on behalf of: [insert complete name of Bidder]

Dated on ____________ day of __________________, _______ [insert date of signing]